School Board – St. Croix River Education District Governing Board Meeting

Unapproved Minutes

7:00 PM Tuesday, May 9th, 2017

The Governing Board of the St. Croix River Education District met on May 9th, 2017. In attendance were Board members Dani Strenke, Chisago Lakes; Julie Domogalla, East Central; Mary Ellen Von Rueden, Hinckley/Finlayson; Sarah Grovender, North Branch; and Scott Tryon, Rush City. Absent: Wendy Leibel, Pine City. Others present: Jamie Nord, Executive Director; Nicole Woodward, Director of Special Education and Suzie Hischer, Finance Manager.

The meeting was called to order at 7:00 pm by Chairman Tryon.

Motion by M. Von Rueden to approve the agenda as presented and seconded by D. Strenke.

Carried unanimously.

Approval of Consent Agenda: The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any Governing Board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion. Motion by J. Domogalla to approve the consent agenda and seconded by M. Von Rueden. Carried unanimously.

a. Approval of previous meetings minutes: Minutes of the November 15th, 2016 meeting are enclosed for your approval.

b. A list of out-of-district meetings is enclosed for your review. November/December 2016; January 2017; February 2017; March and April 2017; May 2017.

c. The SCRED Executive Director recommends the Governing Board approve the employment of Kathy Horbacz, Adult Basic Education Teacher at a salary of $20,964 based on 442 hours for 2016-17. This is a new position.

d. The SCRED Executive Director recommends the Governing Board approve the employment of Mitch Demers, School Social Worker, NBAHS at a salary of $28,474 for 115 days for the remainder of the 2016-17 school year. This is a new position.

e. The SCRED Executive Director recommends the Governing Board approve the resignation of Emily Griffith, Adult Basic Education/Project SEEK Administrative Assistant effective December 28, 2016.

f. The SCRED Executive Director recommends the SOC approve the FMLA request for Kelly Demers, School Psychologist beginning on or around January 26, 2017.

g. The SCRED Executive Director recommends the SOC approve the FMLA request for Beth Sowden, School Psychologist beginning on or around April 6, 2017.

h. The SCRED Executive Director recommends the SOC approve the contract for Michael Kallberg, substitute nurse for Brandie Christenson beginning January 17th, 2017 through March 10th, 2017 and not to exceed 200 hours at $22 per hour.

i. The SCRED Executive Director recommends the SOC approve the employment of Hailey Swanson, temporary support for Adult Basic Education and Project SEEK effective January 23rd, 2017 through June 30th, 2017 at $13.45 per hour.

j. The SCRED Executive Director recommends the SOC approve the contract for Emily Griffith to provide training and support as needed for the ABE and Project SEEK new hire, through June 30th, 2017 and not to exceed 40 hours at $25 per hour.

k. The SCRED Executive Director recommends the SOC approve the request from Sally Welsh to extend her leave of absence through October 1, 2017.

l. The SCRED Executive Director recommends the SOC approve the employment of Sally Welsh as Project SEEK Coordinator for 23 days at $5,181.73. This is a temporary position replacing Sarah Rydberg.

m. The SCRED Executive Director recommends the SOC approve the resignation of Emily Cooley Dobbins, Unique Learners Manager effective June 30th, 2017.

n. The SCRED Executive Director recommends the SOC approve the resignation of Karen Wolner, Early Childhood Collaborative Planner effective June 30th, 2017.

o. The SCRED Executive Director recommends the SOC approve the change in assignment for Jennifer Eldred as Special Services Supervisor beginning July 1st, 2017, replacing Emily Cooley Dobbins.

p. The SCRED Executive Director recommends the SOC approve the change in assignment for Sandy Benson as the Outcomes Coordinator (a new position) beginning July 1st, 2017.

q. The SCRED Executive Director recommends reducing Amanda Browns Adult Basic Education teaching assignment from 286.75 hours in FY17 to 100 hours in FY18.

r. The SCRED Executive Director recommends reducing Kathy Horbaczs Adult Basic Education teaching assignment from 442 hours in FY17 to 305 hours in FY18.

s. The SCRED Executive Director recommends the SOC approve the employment of Caitlin Schmidt, Physical Therapist at a salary of $21,365 for 78 contract days (.4FTE) beginning July 1st, 2017.

t. The SCRED Executive Director recommends the SOC approve the change in assignment for Kelly Demers, Early Childhood Services Coordinator beginning July 1, 2017, replacing Karen Wolner.

u. The SCRED Executive Director recommends the SOC approve the FMLA request for Nicole Woodward, Director of Special Education on or about August 22, 2017.

v. The SCRED Executive Director recommends the SOC approve the resignation of Nicole Jack, Special Services Supervisor effective June 30, 2017.

w. The SCRED Executive Director recommends the Governing Board approve the revisions to the SCRED Agreement.

x. The SCRED Executive Director recommends the Governing Board approve the revisions to Administrative Procedure #22 Fiscal Host Administrative Fee and Services.

y. The SCRED Executive Director recommends the Governing Board approve SCRED Policy #14 Fundraising. This is a new policy.

z. The SCRED Executive Director recommends the Governing Board approve SCRED Policy #15 Advertising. This is a new policy.

aa. The following SCRED staff are recommended for tenure at the end of the 2016-17 school year: Rebecca Aadalen, Molly Gavett, Angela Christenson, Jessica Dale, Katie Goulet, Tara Haase, Anne Meyer and Elizabeth Sowden.

bb. The SCRED Executive Director recommends approving the amended FY17 (annual requirement for publishing in the newspaper).

cc. A list of district staff participating in SCRED staff development activities is included for your review. November 2016-January 2017; February-March 2017; April 2017

Communications: Nord gave a quick review of the April LINK Newsletter. Woodward, Director of Special Education reviewed the Continuous Improvement Monitoring Program (CIMP) process that provides case managers feedback on their paperwork. Each staff submits various types of paperwork including IEPs, Evaluation Summary Reports (ESR), and Prior Written Notices (PWN) which SCRED randomly reviews and rates using an objective rubric. The results for SCRED-wide IEPs and ESRs are then presented to the districts. For IEPs there was growth across all categories with the most significant growth in the area of progress monitoring. For ESRs there was maintenance or growth in all categories but one. The Historical Child Count data was also reviewed. SCRED has the second lowest child count in the area due to the MTSS approach.

Reports: Bills to date for November 2016-April 2017 were reviewed. No discussion.

No action required.

Action Items: Nord reviewed the supporting information for the FY18 budget, highlighting the main sources of revenue and main expenditure changes from the FY17 budget. Motion by M. Von Rueden to approve the amended SCRED budget for FY17 and the proposed FY18 budget as presented and seconded by D. Strenke. Carried unanimously.

FY 2016-17

Amended SCRED Budget

For Governing Board approval May 09, 2017

General Fund 61 projected revenues $6,400,969

Community Services Fund 64 projected revenues $ 337,784

Total projected revenues $6,738,753

General Fund 61 projected expenditures $6,210,986

Community Services Fund 64 projected expenditures $ 350,795

Total projected expenditures $6,561,781

St. Croix River Education District

FY 2017-18

Proposed SCRED Budget

For Governing Board approval May 09, 2017

General Fund 61 projected revenues $6,333,391

Community Services Fund 64 projected revenues $ 308,090

Total projected revenues $6,641,481

General Fund 61 projected expenditures $6,146,889

Community Services Fund 64 projected expenditures $ 332,859

Total projected expenditures $6,479,748

Nord reviewed the SCRED Organizational Exploration powerpoint presentation. Discussion followed.

Nord shared information and plans from the Superintendents meeting regarding this years Legislative Forum. The date is Thursday, October 5th, 2017.

Nord presented the updated Pine County Collaborative Agreement. Motion by S. Tryon to accept the changes and seconded by M. Von Rueden. Carried unanimously.

Directors Report:

SCRED Staffing updates: there are four resignations

SCRED August and School Year course catalog information was shared.

The next Governing Board meeting will be on Tuesday, September 19th, 2017 at 7:00 pm.

There being no further business, motion by M. Von Rueden to adjourn and seconded by S. Grovender. Carried unanimously. Meeting adjourned at 8:12 p.m.

Respectfully Submitted,

Julie Domogalla, Governing Board Clerk

Published in the

ECM Post Review

May 17, 2017

689250

http://ecmpostreview.com/wp-content/uploads/sites/35/2017/05/689250-1.pdf

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